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Finance Operations Holiday Closure 2019

Brinks Information  Last Brink’s deposit pickup: Friday, Dec 20th, 2019 at 8:30 am  Deposits in ADM 006: Accepted until Friday, Dec 20st, 2019 at 3:30 pm  First Brink’s pickup in the New Year: Friday, January 3rd, 2020   Payroll Timesheet Deadline  Timesheets for the Dec 16th-31st period must be submitted by 12:00 pm on Dec […]

Important Notice for December 2019 Timesheets

Important information for those submitting hourly timesheets for December 16-31.   Due to the early December 23rd deadline, December 16-31 timesheets will not arrive from Vancouver on time.   It has been decided, in conjunction with both Vancouver and Okanagan payroll, to hold delivery of the timesheets completely to save confusion and duplication, and ask […]

UBC Departments Should Pay Scholar’s Caterer by Journal Voucher

Important information is outlined below Outline of Process Internal payment for UBC’s new in-house campus caterer, Scholar’s Caterer, is by Journal Voucher (JV). When paying by JV, your department will not be charged GST or gratuity. Source: https://catering.ok.ubc.ca/faq/ Important note: UBC departments should not pay invoices through the Online Payment Tool, credit card, cheque, or […]

Year End Petty Cash Confirmations due April 18, 2019

In March 2018 the Revenue Accounting team introduced a new process that moved petty cash confirmations online for departments to authorize through the Financial Management System (FMS), accessed through the Management Systems Portal (MSP). This year on March 7, 2019, all Project Grant (PG) managers were sent an email notification with their petty cash balance. Authorized signatories […]

Payroll Update – New Service Model Effective April 1, 2019

In order to serve the campus better the Payroll team will be altering the service model, effective at the start of the new fiscal year.  Departments will be able to have a single point of contact for their needs, regardless of whether they are dealing with a faculty, staff, or student issue. The allocations are […]

Year End Deadlines FY 18/19 (updated)

Important information is outlined below for year end Accounts Payable and Payroll timesheet deadlines. Accounts Payable Tips for a successful year end: Process or submit financial activities well in advance of the final deadlines. All final deadlines are subject to volume constraints. If document submission is delayed there is risk that even with the deadlines […]

Accessing Your Current or Past T4s

When T4s Are Available: Online T4s are available by February 28th. For those who have not opted in, Vancouver campus will mail paper T4s by February 28th. Online tax slips are provided as PDFs and are identical to the printed form. The online version is accepted by Canadian Revenue Agency (CRA) when filing your taxes. […]

Switch to an Online T4, Win an iPAD

UBC Faculty and Staff have the option to receive their T4 tax slip electronically, instead of receiving a printed copy. To encourage employees to make the sustainable switch, UBC Payroll is giving away an iPad to one lucky faculty or staff member who makes the transition between now and the end of January. Faculty and […]