UBC Departments Should Pay Scholar’s Caterer by Journal Voucher

Important information is outlined below Outline of Process Internal payment for UBC’s new in-house campus caterer, Scholar’s Caterer, is by Journal Voucher (JV). When paying by JV, your department will not be charged GST or gratuity. Source: https://catering.ok.ubc.ca/faq/ Important note: UBC departments should not pay invoices through the Online Payment Tool, credit card, cheque, or […]

Year End Petty Cash Confirmations due April 18, 2019

In March 2018 the Revenue Accounting team introduced a new process that moved petty cash confirmations online for departments to authorize through the Financial Management System (FMS), accessed through the Management Systems Portal (MSP). This year on March 7, 2019, all Project Grant (PG) managers were sent an email notification with their petty cash balance. Authorized signatories […]

Payroll Update – New Service Model Effective April 1, 2019

In order to serve the campus better the Payroll team will be altering the service model, effective at the start of the new fiscal year.  Departments will be able to have a single point of contact for their needs, regardless of whether they are dealing with a faculty, staff, or student issue. The allocations are […]

Year End Deadlines FY 18/19 (updated)

Important information is outlined below for year end Accounts Payable and Payroll timesheet deadlines. Accounts Payable Tips for a successful year end: Process or submit financial activities well in advance of the final deadlines. All final deadlines are subject to volume constraints. If document submission is delayed there is risk that even with the deadlines […]

Accessing Your Current or Past T4s

When T4s Are Available: Online T4s are available by February 28th. For those who have not opted in, Vancouver campus will mail paper T4s by February 28th. Online tax slips are provided as PDFs and are identical to the printed form. The online version is accepted by Canadian Revenue Agency (CRA) when filing your taxes. […]

Switch to an Online T4, Win an iPAD

UBC Faculty and Staff have the option to receive their T4 tax slip electronically, instead of receiving a printed copy. To encourage employees to make the sustainable switch, UBC Payroll is giving away an iPad to one lucky faculty or staff member who makes the transition between now and the end of January. Faculty and […]

Important Notice – Hourly Timesheets for Dec 16-31

Due to the early December 21st deadline, December 16-31 timesheets will not arrive from Vancouver on time. It has been decided, in conjunction with both Vancouver and Okanagan payroll, to hold delivery of the timesheets completely to save confusion and duplication, and ask that everyone submit a manual timesheet for your employees. The manual timesheets […]

2018 Holiday Closure and Important Deadlines

2018 Holiday Closure and Important Deadlines

Important: Last Brink’s deposit pickup: 8:30 am, December 21st Deposits in ADM 006: accepted before 3:30 pm on December 21st Payroll Timesheet Deadline: 12 Noon, December 21st Drop box is located outside the main doors of EME 2171 Office Closed: December 24th at noon – January 1st Staff returns January 2nd with regular office hours […]

Making Deposits in ADM 006. Times to Keep in Mind

Please make deposits during the hours of 8:30-3:45 pm. Main entrance doors auto lock at 4:00 pm due to staffing hours.

T4/T4A statements now available online

To: Faculty and staff in Vancouver and the Okanagan Faculty, staff, and student employees can now download their 2017 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service Portal. How to download your statement: Log in to the Faculty and Staff Self-Service Portal at www.msp.ubc.ca, using your Campus-Wide Login (CWL). […]