News

Payroll – Hourly Timesheets during COVID-19

Hourly Payroll Effective immediately, all hours for upcoming hourly payroll should be submitted using the Hourly_Time_Entry Template spreadsheet. In order to ensure the timely processing of our hourly payroll, UBC’s Payroll team is asking Department/Unit/Faculty Managers who are responsible for collecting, approving, and submitting hours to read this information thoroughly. Please note the following: Please […]

Important: Finance Operations During COVID-19

Accounts Payable Update – Okanagan Campus To keep us all moving forward, and to support our teams across campus, Finance is amending our business processes to accommodate social distancing protocols, and increased working from home.  The amended processes will be in effect as needed, currently anticipated to be on a pilot basis, as follows: Accepting […]

Year End Deadlines FY 19/20

Important information is outlined below for year end Accounts Payable and Payroll timesheet deadlines. Accounts Payable Tips for a successful year end: Process or submit financial activities well in advance of the final deadlines. All final deadlines are subject to volume constraints. If document submission is delayed there is risk that even with the deadlines […]

UBC Departments Should Pay Scholar’s Caterer by Journal Voucher

Important information is outlined below Outline of Process Internal payment for UBC’s new in-house campus caterer, Scholar’s Caterer, is by Journal Voucher (JV). When paying by JV, your department will not be charged GST or gratuity. Source: https://catering.ok.ubc.ca/faq/ Important note: UBC departments should not pay invoices through the Online Payment Tool, credit card, cheque, or […]

Year End Petty Cash Confirmations due April 18, 2019

In March 2018 the Revenue Accounting team introduced a new process that moved petty cash confirmations online for departments to authorize through the Financial Management System (FMS), accessed through the Management Systems Portal (MSP). This year on March 7, 2019, all Project Grant (PG) managers were sent an email notification with their petty cash balance. Authorized signatories […]