Forms

Please visit the UBC Vancouver Finance Forms page for all form inquiries.

To request an ROE, verification, or permanent residency letter, please fill out this form and email it to ubco.payroll@ubc.ca.


Journal Transactions

There are two types of journal transaction that can be processed in Workday: Accounting Journals, and Accounting Adjustments.

Accounting Journals are used for:

  • Corrections to transactions that involve splits
  • Manual financial reporting adjustments
  • Interfund transfers (processed by your Finance Manager)

To request an Accounting Journal, complete the request form and submit, with supporting documentation, to ubco.accountspayable@ubc.ca

 

Accounting Adjustments are used for:

  • Corrections to worktags for supplier invoices and expense reimbursements
  • For expense transactions that have been posted and paid

To request an Accounting Adjustment, complete the request form and submit to ubco.accountspayable@ubc.ca

 

A Workday Quick Guide for Journal transactions has been developed and can be found here:

For detailed information about each type of accounting entry, process and workflow, please click Here


Payroll Accounting Journal Forms

Payroll Accounting Journals are used to record manual adjustments for payroll where Payroll Accounting Adjustments are not feasible.  This includes any payroll adjustments for salaries and benefits posted prior to November.

Please submit the completed request form to ubco.payroll@ubc.ca.


Supply Management Forms


Accounts Payable Forms