By Anita Friesen on August 25, 2023
By Anita Friesen on July 12, 2023
Currently, Brink’s has been coming to campus on Fridays.
Starting the week of July 17, 2023, Brink’s will visit the UBCO campus on Tuesdays for deposit pickup.
By Anita Friesen on February 15, 2023
Please visit this link to review important month-end and year-end dates so your department can best prepare for the fiscal year end.
By Anita Friesen on December 22, 2022
Enrolment for the Winter 2023 ProPASS Period is now open!
UBCO employees are eligible to enroll in the ProPASS Program to receive a 50% discount on adult monthly bus passes.
Save money on your commute, catch up on your reading, and reduce GHG emissions by choosing transit. With ProPASS, the cost of transit passes is only $35/month (employees must enroll and pay for an entire four-month Pass Period). That’s half the cost of UBCO’s cheapest parking pass.
ProPASS is a program offered by BC Transit and their regional partners. UBCO has worked with the City of Kelowna to bring ProPASS to UBCO to support employees in choosing transit for their commute.
Visit the UBCO ProPASS webpage for more information on the program and to enrol. Be sure to enrol and pay for your passes by Dec 31!
UBCO ProPASS FAQ’s
How much does it cost to participate in the ProPASS program?
How do I pay for my ProPASSes?
Can I start or withdraw from the ProPASS Program in the middle of a Pass Period?
I work on campus but am not employed by UBCO, can I participate in ProPASS?
By Anita Friesen on December 14, 2022
Please be advised that UBC Cybersecurity is aware of an alarming increase in Payroll Fraud phishing attacks.
Criminals have crafted tailored messages targeting members of finance and/or payroll teams, attempting to trick them into updating employees’ direct deposit account information in order to re-route employees’ paycheques. At least one case has been successful so far, and we suspect that many more similar attempts are just on the horizon.
With this information in mind, you must be vigilant when examining any message that you receive in your Inbox.
Please keep the following checklist handy during your review:
If you follow this checklist every time you review your email, we’re confident you will spot something suspicious when it arises and will follow the safe course of action.
Remember, no matter who someone claims to be, you should never feel pressured to “help” someone by engaging in steps that do not follow proper procedure and protocol. Instead, scrutinize any unusual requests and immediately escalate them to your supervisor. If in any doubt, please report suspicious email messages (preferably sent as attachments) to firstname.lastname@example.org. We’re happy to review emails or any other form of electronic communication to assist in validating a request.
By Anita Friesen on October 25, 2022
By Anita Friesen on October 7, 2022
Please join us in welcoming Olayinka Makanjuola, who joined our team on Sept 12, 2022 as our Communications and Change Management Specialist. This is a leave replacement for Lauren Hatchard, who will return to UBC Okanagan in the fall season of 2023.
Olayinka has extensive communications and change management experience and skills, and we are confident that she will be able to jump right in to support Workday sustainment, continuous improvement projects within AVPFO, and other initiatives in Finance Operations. Her past experience includes various communication positions with organizations in Chicago, Tennessee, and Nigeria; she also holds a Master of Arts in Communication and Media Studies.
By Anita Friesen on September 14, 2022
Please note that due to high volumes of submitted expense reports from the campus community, it can take a minimum of three weeks for Accounts Payable to review and process all submitted expense reports. Please communicate this to your teams and departments so that they are aware of processing and turn-around times.
If you have an out of pocket expense report that requires urgent reimbursement, you can email email@example.com with the EXP-number, and it will be passed onto the AP team with a request to expediate if possible.
Note – this is only an option for personal out of pocket reimbursements, and not UBC Visa paid expenses.
For information on how to create and submit an expense report for UBC Visa reconciliation, please review this job aid: Reconcile UBC Visa Transactions on an Expense Report
For information on how to edit or change an expense report, please review this job aid: View, Edit, Change or Cancel an Expense Report
By Anita Friesen on March 7, 2022
Please review important year end dates and information regarding UBC cutoffs and deadlines here.
By Anita Friesen on March 7, 2022
T4 and T4A’s are now available and can be accessed through your Workday portal.