Finance

Payroll – Hourly Timesheets during COVID-19

Hourly Payroll Effective immediately, all hours for upcoming hourly payroll should be submitted using the Hourly_Time_Entry Template spreadsheet. In order to ensure the timely processing of our hourly payroll, UBC’s Payroll team is asking Department/Unit/Faculty Managers who are responsible for collecting, approving, and submitting hours to read this information thoroughly. Please note the following: Please […]

Important: Finance Operations During COVID-19

Accounts Payable Update – Okanagan Campus To keep us all moving forward, and to support our teams across campus, Finance is amending our business processes to accommodate social distancing protocols, and increased working from home.  The amended processes will be in effect as needed, currently anticipated to be on a pilot basis, as follows: Accepting […]

UBC Departments Should Pay Scholar’s Caterer by Journal Voucher

Important information is outlined below Outline of Process Internal payment for UBC’s new in-house campus caterer, Scholar’s Caterer, is by Journal Voucher (JV). When paying by JV, your department will not be charged GST or gratuity. Source: https://catering.ok.ubc.ca/faq/ Important note: UBC departments should not pay invoices through the Online Payment Tool, credit card, cheque, or […]

Payroll Update – New Service Model Effective April 1, 2019

In order to serve the campus better the Payroll team will be altering the service model, effective at the start of the new fiscal year.  Departments will be able to have a single point of contact for their needs, regardless of whether they are dealing with a faculty, staff, or student issue. The allocations are […]

Accessing Your Current or Past T4s

When T4s Are Available: Online T4s are available by February 28th. For those who have not opted in, Vancouver campus will mail paper T4s by February 28th. Online tax slips are provided as PDFs and are identical to the printed form. The online version is accepted by Canadian Revenue Agency (CRA) when filing your taxes. […]

Switch to an Online T4, Win an iPAD

UBC Faculty and Staff have the option to receive their T4 tax slip electronically, instead of receiving a printed copy. To encourage employees to make the sustainable switch, UBC Payroll is giving away an iPad to one lucky faculty or staff member who makes the transition between now and the end of January. Faculty and […]

2018 Holiday Closure and Important Deadlines

2018 Holiday Closure and Important Deadlines

Important: Last Brink’s deposit pickup: 8:30 am, December 21st Deposits in ADM 006: accepted before 3:30 pm on December 21st Payroll Timesheet Deadline: 12 Noon, December 21st Drop box is located outside the main doors of EME 2171 Office Closed: December 24th at noon – January 1st Staff returns January 2nd with regular office hours […]

Fiscal 2018 Okanagan year end details/deadlines

Note that these are the final deadlines and are subject to volume constraints – if document submission is delayed there is risk that even with the deadlines stated below high volume could jeopardize successful completion of year-end processing.   Payroll Final timesheet for hourly Mar 16-31 pay period must be in EME2171 mail slot by […]

January 30, 2018: Online Payment Tool (OPT) Training Session

On Tuesday, January 30th, 2018 there will be an OPT training session from 9:00 am to 12:00 pm in ART 215 Computer Lab. Overview: 9:00 am – 10:30 am Formalized Demonstration of the OPT System Including (registration required): Reimbursement Vendor payment Credit card reconciliation Time for Q&A. 10:30 am – 12:00 pm Hands-on Working Session […]

December 11th: Online Payment Tool (OPT) Drop-in Training Session

On Monday, December 11th there will be a drop-in OPT training session from 1:00 pm to 5:00 pm in Fipke 133 Computer Lab. Overview: 1:00 pm – 2:00 pm Formalized Demonstration of the OPT System Including (registration required): Reimbursement Vendor payment Credit card reconciliation Time for Q&A. 2:00 pm – 5:00 pm Hands-on Working Session […]