Accounts Payable

Year End Deadlines FY 19/20

Important information is outlined below for year end Accounts Payable and Payroll timesheet deadlines. Accounts Payable Tips for a successful year end: Process or submit financial activities well in advance of the final deadlines. All final deadlines are subject to volume constraints. If document submission is delayed there is risk that even with the deadlines […]

UBC Departments Should Pay Scholar’s Caterer by Journal Voucher

Important information is outlined below Outline of Process Internal payment for UBC’s new in-house campus caterer, Scholar’s Caterer, is by Journal Voucher (JV). When paying by JV, your department will not be charged GST or gratuity. Source: https://catering.ok.ubc.ca/faq/ Important note: UBC departments should not pay invoices through the Online Payment Tool, credit card, cheque, or […]

Year End Petty Cash Confirmations due April 18, 2019

In March 2018 the Revenue Accounting team introduced a new process that moved petty cash confirmations online for departments to authorize through the Financial Management System (FMS), accessed through the Management Systems Portal (MSP). This year on March 7, 2019, all Project Grant (PG) managers were sent an email notification with their petty cash balance. Authorized signatories […]

Year End Deadlines FY 18/19 (updated)

Important information is outlined below for year end Accounts Payable and Payroll timesheet deadlines. Accounts Payable Tips for a successful year end: Process or submit financial activities well in advance of the final deadlines. All final deadlines are subject to volume constraints. If document submission is delayed there is risk that even with the deadlines […]

2018 Holiday Closure and Important Deadlines

2018 Holiday Closure and Important Deadlines

Important: Last Brink’s deposit pickup: 8:30 am, December 21st Deposits in ADM 006: accepted before 3:30 pm on December 21st Payroll Timesheet Deadline: 12 Noon, December 21st Drop box is located outside the main doors of EME 2171 Office Closed: December 24th at noon – January 1st Staff returns January 2nd with regular office hours […]

Making Deposits in ADM 006. Times to Keep in Mind

Please make deposits during the hours of 8:30-3:45 pm. Main entrance doors auto lock at 4:00 pm due to staffing hours.

Fiscal 2018 Okanagan year end details/deadlines

Note that these are the final deadlines and are subject to volume constraints – if document submission is delayed there is risk that even with the deadlines stated below high volume could jeopardize successful completion of year-end processing.   Payroll Final timesheet for hourly Mar 16-31 pay period must be in EME2171 mail slot by […]

January 30, 2018: Online Payment Tool (OPT) Training Session

On Tuesday, January 30th, 2018 there will be an OPT training session from 9:00 am to 12:00 pm in ART 215 Computer Lab. Overview: 9:00 am – 10:30 am Formalized Demonstration of the OPT System Including (registration required): Reimbursement Vendor payment Credit card reconciliation Time for Q&A. 10:30 am – 12:00 pm Hands-on Working Session […]

December 11th: Online Payment Tool (OPT) Drop-in Training Session

On Monday, December 11th there will be a drop-in OPT training session from 1:00 pm to 5:00 pm in Fipke 133 Computer Lab. Overview: 1:00 pm – 2:00 pm Formalized Demonstration of the OPT System Including (registration required): Reimbursement Vendor payment Credit card reconciliation Time for Q&A. 2:00 pm – 5:00 pm Hands-on Working Session […]

Procurement and Payment Deadlines

To assist in processing procurement & payment requisition requests for the 2017 calendar year and 2017-18 fiscal year end, please ensure that all staff are notified of the following important dates: Procurement Deadlines – Goods and Services December 8, 2017 – December Year End Specials – Not Requiring Tendering (<$50,000 CAD) Last day to receive Purchase […]